Logistics fact sheet no. 1 - 14th MoP and CBFP Anchor Conference, Brazzaville, October 8 and 9, 2014 - Useful Information

29-08-2014 20:51

The English Version follows / La version en anglais suit

14th MoP and Anchor Conference of the Congo Basin Forests Partnership (CBFP), Brazzaville, October 8-9, 2014

Useful Information

Logistics fact sheet no. 1

Venue of CBFP Meetings in Brazzaville – Accommodation/Hotel –Visa-Invitation letter- Relevant organizations and contact persons for general inquiries

Dear Partner,

The CBFP Facilitation sends warm greetings and thanks you for completing your online registration to take part in the 14th Meeting of Partners and the Anchor Conference of the Congo Basin Forests Partnership (CBFP) which will be held in Brazzaville, Republic of Congo, on October 8 and 9, 2014. We hereby confirm your registration and look forward to welcoming you in Brazzaville. Kindly take note of the logistic information provided below:

N.B. Kindly note that you are expected to notify us in case you become unavailable. This would allow participants on the waiting list to attend the meeting.

a) Venue of the Meeting of Partners

Please visit the venue which will host the deliberations of the 14th Meeting of Partners and the Anchor Meeting of the Congo Basin Forests Partnership (CBFP): http://maec-congo.org/

Contact: Tel: +(242) 81 41 60 /61 /62 / Fax :+(242)81 41 60 / 62 /

Email : info@maec-congo.org

Physical address:

Affaires Etrangères
Boulevard des armées
BP 2070, Brazzaville
République du Congo

b) Accommodation-Hotel

The following link provides details on hotels at which the Facilitation has negotiated preferential rates: http://ccr-rac.pfbc-cbfp.org/logistique.html

Please note that the hotels recommended in the link above are also those at which transportation will be provided to take participants to and from the meeting venue. Further note that participants who opt not to stay at any one these four hotels will not be entitled to transportation facilities provided by the organizing Committee.

Should you wish to book a room in a hotel of your choice, please be advised that the organizing Committee has reserved a limited number of rooms in each hotel for participants. Room prices range from CFA 40,000 or USD 80 to CFA 135,000 or USD 282 per night. To book a room, please contact the hotels directly at the e-mail addresses provided at the following link: (See the table on the logistics page of the MOP website: http://ccr-rac.pfbc-cbfp.org/logistique.html ). When making your reservation, please provide the block code for this event, namely PFBC or MEFDD. Rooms will be booked on a "first come, first served" basis and reservations will be valid until September 10, 2014. Beyond this date, hotel management will cancel the reservations and make the rooms available to the public. Kindly contact the hotel of your choice directly. No pre-booking facilities are provided at hotels besides those mentioned above.

Please download the Hotel List

c) Visa and invitation letter

Individuals planning to travel to the Republic of Congo should have a valid passport (at least six months’ validity) or any other necessary travel document clearly indicating their identity.

Regarding entry visas, participants residing in a country in which the Congo has a diplomatic mission, are advised to apply for a visa before travelling.

Participants from countries in which Congo does not have a diplomatic mission are requested to notify the organizing Committee latest on September 10, 2014 and send a photocopy of their passport so that we may apply for an entry visa which will be delivered upon arrival at the immigration office. The visa fee of 50,000CFAF will be borne by the participant. Relevant contacts for visa arrangements include: alfredevongo@gmail.com with copy to: Anny.BANDOMAAPIMBA@iucn.org and ccr-rac@pfbc-cbfp.org. These contacts equally apply to participants in need of an invitation letter signed by the CBFP Facilitation,to be submitted alongside the visa application upon arrival.

Participants in need of a signed invitation letter should please contact: Gabriela Cardozo (CardozoGF@state.gov) with copy to dany.pokem@pfbc-cbfp.org and cassettamv@state.gov

d) Relevant organizations and contact persons for general inquiries about the MoP

♦ M. Grégoire NKEOUA

Forestry Adviser

Ministry of Forest Economy and Sustainable Development - Brazzaville, Republic of Congo

E-mail:nkeouag@gmail.com

♦ Ms Anny BANDOMA

Executive Assistant

IUCN-Cameroon Program

E-mail: Anny.BANDOMAAPIMBA@iucn.org

♦ Dr Dany Dogmo Pokem,

CBFP Communications Officer,

E-mail: dany.pokem@pfbc-cbfp.org